Are you an Infrastructure Projects Coordinator with 7+ years experience managing multidisciplinary highway and tunnel projects?

If interested, send your CV to karen@jobcontax.com for review or call +353 1 7978720 to discuss

Infrastructure Projects Coordinator - Dublin

Job Description 

The Project involves the provision of technical advice and any other services to support the client’s requirements in connection with highway infrastructure operations and maintenance. 

The scale and duration of these works will have potential impacts on the operation and maintenance of the tunnels and MTCC during works.  

These projects are being executed by both the O&M Contractor as Task Orders and also by other the client third party project teams. 

The projects are concerned with a broad range of tunnel technical systems including civil/structural, mechanical, electrical, Information Technology (IT) and Intelligent Transport Systems (ITS) systems. 

It is important that there is a consistent and close engagement between all Stakeholders in the projects so that the projects are delivered on time and to budget and all changes to the tunnels and MTCC operations are understood and addressed so as to minimise impacts on the public and other stakeholders.

The role involves the coordination and management of both Task Orders undertaken by company,as variations to its contract with the client, Task Orders undertaken by the O+M Contractor and also projects undertaken by third party teams on behalf of the client, all of which have an impact the Dublin Tunnel, Jack Lynch Tunnel or MTCC operations. 

A key function of the role involves liaising and working with the client’s project teams and all relevant Stakeholders during the development, construction and commissioning of upgrade schemes. 

We are looking for an individual ideally with experience and knowledge of delivery of multidisciplinary projects - civil/structural, mechanical, electrical, IT and ITS systems - and ideally an understanding of highway infrastructure and operation and maintenance activities. 

The role will require an individual who has some experience in managing disparate projects ideally in the highway, transportation or construction industries. 

They must be able to work effectively with limited direct supervision, have excellent written communication skills and have a good understanding of project management techniques. 

They will be working with Contractors, Clients and Internal Teams. 

The individual will work as a key part of a small core team drawing on specialist and experts from various disciplines as required. 

The Projects Coordinator will report to and support the Commission Manager in delivering programme and project management and technical advice and services to the client(s).

The key duties of the role will include, but will not be limited to:

Acting as a single point of contact to rationalise and efficiently coordinate communications relating to the interfaces between the client and all stakeholders;

Liaising with the O+M Contractor and the client’s third party project teams throughout the development, construction and commissioning of the schemes;

Attending project and Stakeholder meetings to monitor and record progress of actions and identify problems;

Identifying, tracking and documenting the impacts, the changes and new installations and facilities will have on the operations and maintenance of the tunnels;

Coordinating and assisting in the development of new procedures that may be required to address the interfaces with the upgraded systems;

Facilitating the development of a resource plan for future operations following upgrades;

Facilitating site visits which may be required by the project teams and works;

Producing a monthly summary report for the Client in an agreed format and content;

To monitor a contractor’s execution of a portfolio of multidisciplinary upgrade and renewal schemes from Inception through to Handover. 

The schemes would range in size with the level of governance and management varying accordingly.

To project manage feasibility and other studies and team member’s workstreams, and ensure in liaison with the Commission Manager the timely close-out of projects;

To coordinate the input of specialists from internal project teams and external resources 

To review all submissions from the Contractor to check against the requirements of the original Task Order request for a proposal and the Contract and to arrange for technical review by appropriate matter specialist where appropriate;  

Propose alternatives for expediting / recovering of project schedules with contractors for presentation to, and agreement with, the client; 

To maintain a knowledge on the status of the projects at all times and be able to report internally; 

Support the Commission Manager and ensure effective management of contracts including progress reporting, milestones and interim valuations, early warnings, compensation events, changes etc.;

Draft and / or review communications and correspondence to contractors. 

To prepare and present reports and presentations to the client team and other key stakeholders

To liaise with other teams and within the wider business and other key stakeholders

Preparation of all necessary reports;

Manage day to day operational duties;

Ensure internal procedures and processes are mapped, formalised and amended when necessary;

Demonstrate continuous efforts to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service

Develop and deliver progress reports, analyse results and troubleshoot problem areas.

Requirements

The successful candidate must have a numerate Level 8 qualification such as a Degree in Engineering or Quantity Surveying or Project Management or other applicable discipline. 

Other qualifications relating to Procurement would be beneficial. 

Fluent in written and spoken English;

It is expected that individuals capable of successfully fulfilling the role would have a combined 7+ years relevant experience in a similar role.

Good team player

Analytical, numerate and self-motivated

Excellent written and verbal communication skills

Experience of and ability in chairing meetings;

Experience of managing resources to deliver work on time and to agreed budgets

Ability to prioritise, to achieve deadlines and to work with minimal supervision

Ability to liaise with others including public sector officials, members of the public and other Senior colleagues

Demonstrate initiative with managing workload

Strong interpersonal skills

Good experience and knowledge of project or programme management, ideally in a multidisciplinary environment

A good understanding of the Microsoft platform and applications particularly Project, Excel and Word

It would be highly desirable for the individual to have / be:

Experience of working on an Infrastructure O & M scheme

Knowledge of Intelligent Transport Systems and experience of working on ITS schemes

Well versed in modern procurement and contract management techniques

Familiarity with the operation and maintenance (O & M) of highway infrastructure or similar sector would be an advantage

Familiarity with the NEC3 Contract and its mechanisms

Understanding of commercial risk and procurement strategies

Comfortable in a Matrix management environment as part of an integrated team delivering the Project’s objectives

Experience of managing multidisciplinary highway projects

Knowledge of current national, regional and local guidance/standards with regards to the fields of highway engineering. 

Knowledge of the DMRB.

Package

Hourly Rate €42 - €52.50

Minimum 12month contract

Contact

Karen McHugh is the consultant managing this position.

If you are a Projects Coordinator interested in roles based in Dublin you can contact Karen by e-mail karen@jobcontax.com or phone +35317978720 for a confidential chat.

JobContax do not send CVs to clients without candidate permission.

With over 50 years of technical recruitment experience, JobContax is the leading recruiter of Projects Coordinators in Dublin and Ireland

Due to the large volume of applications, JobContax may not be able to respond directly to every individual.