Job Type: Contract
Job ID: JO-2205-29593
Consultant: Karen McHugh
Are you a Senior Contract Administrator with 8+ years’ post-graduate experience working with infrastructural projects?
This role can be based in Cork or Dublin.
If interested, send your CV to email@example.com for review or call +353 1 7978720 to discuss
Senior Contract Administrator - Transportation Projects - Ireland
Our client is a large multinational engineering consultancy that undertakes works in the highway and public realm and transportation areas.
This role can be based in Cork or Dublin.
The Project involves the provision of technical advice and any other services to support the client’s requirements in connection with highway infrastructure operations and maintenance.
Undertaking day to day contract management and performance monitoring activities, including periodic audits on existing tunnel systems and operations, as well as Motorway Traffic Control Centre (MTCC) operations and compliance by the O&M Contractor with existing contract requirements
Development and management of detailed contract variations or task orders in respect of tunnel life cycle renewal and upgrade activities
Administration and monitoring of PPP Contracts including checking of key documentation deliverables and the carrying out of periodic audits and checks on existing tunnel and motorway service area facility systems and operations
Providing advice on matters relating to NEC3 Contract administration or any other contract that may be entered into in respect of a tunnel/service area
Providing advice on and monitoring compliance with Tunnel Safety Directive obligations across all tunnels on the national road network
Providing project and programme management services in connection with the client’s schemes which impact the Project’s facilities and their operation
Additional ad hoc advice as may be required in relation to the services provision
The individual will work as a key part of a small core team drawing on specialist and experts from various disciplines as required.
The individual would ideally have experience in a contract administration role and some experience in managing disparate projects, ideally in the highway, transportation or construction industries.
They must be able to work effectively with limited direct supervision, have excellent written communication skills and have a good understanding of project management techniques.
They will be working with Contractors, Clients and Internal Teams.
The Senior Consultant will report to and support the Commission Manager in delivering programme and project management and technical advice and services to the client(s).
Draft and / or review communications and correspondence to contractors.
To coordinate the input of specialists from internal project teams and external resources
To maintain a detailed knowledge on the status of the projects at all times and be able to report internally
Support the Commission Manager and ensure effective management of contracts including progress reporting, milestones and interim valuations, early warnings, compensation events, changes etc
To assist with engaging and coordinating the input of specialists from internal project teams and external resources
To review submissions by Contractor for compliance in connection with Task Orders and Contractual requirements, and that deliverables are submitted in a timely and an acceptable manner, and arranging for technical review by appropriate matter specialist where appropriate
Propose alternatives for expediting / recovering of project schedules with contractors for presentation to, and agreement with, the client
Attend Risk Reduction meetings and record actions and mitigations agreed
Monitor contractual compliance by the contractor, and early identification of issues and problems
Develop in liaison with the Commission Manager a programme of audits, inspections and checks and coordinate the internal and specialist resources required to deliver the programme
Review all requests for compensation by the Contractor for extra work and co-ordinate their further review and approval
Prepare and assist with the undertaking of periodic reviews of the contractor’s and PPP Co.s services and prepare a report with findings and recommendations to ensure conformance and effectiveness of the quality system
Ensure internal procedures and processes are mapped, formalised and amended when necessary
Mentor junior team members and manage the delivery of their work.
To prepare and present reports and presentations to the client team and other key stakeholders
To liaise with other teams and within the wider business and other key stakeholders
Preparation of all necessary reports
Manage day to day operational duties
Demonstrate continuous efforts to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service
Develop and deliver progress reports, analyse results and troubleshoot problem areas.
The successful candidate will, in the course of the satisfactory performance of duties, be required to maintain good relations with the internal team and support groups, the client and the O & M Contractors.
A level eight qualification recognised by the National Framework of Qualifications/Quality and Qualifications Ireland (QQI), or other equivalent qualification in the field of civil, structural, mechanical or electrical/electronic engineering
8 years’ post-graduate experience in working with infrastructural projects.
Ideally, the candidate will have experience working in a tunnelling environment and in the management of the operation and maintenance of infrastructure facilities.
Fluent in written and spoken English
Excellent written and verbal communication skills
Experience of and ability in chairing meetings
Good team player
Analytical, numerate and self-motivated
Experience of managing resources to deliver work on time and to agreed budgets
Ability to prioritise, to achieve deadlines and to work with minimal supervision
Ability to liaise with others including public sector officials, members of the public and other senior colleagues
Demonstrate initiative with managing workload
Strong interpersonal skills
Good experience and knowledge of project or programme management, ideally in a multidisciplinary environment
A good understanding of the Microsoft platform and applications particularly Project, Excel and Word;
It would be highly desirable for the individual to have / be:
Experience of working on an Infrastructure O & M scheme
Knowledge of Intelligent Transport Systems and experience of working on ITS schemes
Well versed in modern procurement and contract management techniques
Familiarity with the operation and maintenance (O & M) of highway infrastructure or similar sector would be an advantage
Familiarity with PPP contracts, the NEC3 contract and their mechanisms
Understanding of commercial risk and procurement strategies
Comfortable in a Matrix management environment as part of an integrated team delivering the Project’s objectives
Experience of managing multidisciplinary highway projects
Knowledge of current national, regional and local guidance/standards with regards to the fields of highway engineering.
Knowledge of the DMRB.
12+month contract role,
€45 - €53 per hour
Karen McHugh is the consultant managing this position.
If you are a Contract Administrator interested in roles based in Dublin you can contact Karen by e-mail at firstname.lastname@example.org or phone +353-1-7978720 for a confidential chat.
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