Construction Administrator - Pharma - Consultancy - Limerick

Office/Project Location: Raheen, Limerick

Employment Type: Long term contract - min 12 months

Work Location: Site Based

Pay: €30p/h-€35p/h negotiable based on experience - 8 hours per day 5 days per week on site

Experience: 2+ years

Visa: EU passport or Stamp 4 visa required

Our Client is one of Ireland's leading EPCm consultancies with offices in Dublin and Cork. 

This Administrator role will be based on a pharma construction project in Limerick and working alongside the Commissioning, Qualification and Validation (CQV) phase/team.

They will provide high‑quality administrative, organisational, and coordination support to the CQV Director and the wider CQV leadership team. 

This role is essential to the smooth operation of day‑to‑day activities, including schedule management, onboarding coordination, training administration, document control, and timesheet upkeep.

The ideal candidate is proactive, detail‑focused, and capable of managing multiple priorities in a fast‑paced project environment.

Administrative & Office Support

Manage the CQV Director’s calendar, including scheduling meetings, workshops, reviews, and leadership sessions.

Prepare meeting agendas, take minutes, track actions, and ensure timely follow‑up.

Coordinate travel arrangements, accommodation, and expense reporting.

Maintain and organise digital filing systems, ensuring documents are current, accurate, and accessible.

Onboarding & Personnel Coordination

Coordinate onboarding for new hires, including induction schedules, system access requests, and initial training plans.

Serve as the first point of contact for new team members, ensuring a professional and efficient onboarding experience.

Maintain up‑to‑date organisation charts, distribution lists, and role assignment records.

Timesheet & Resource Administration

Monitor weekly timesheet submissions for the CQV team and follow up on late or inaccurate entries.

Support preparation of utilisation reports and resource summaries for the CQV Director.

Assist with maintaining resource trackers and associated administrative documents.

Meeting & Event Coordination

Organise internal and external meetings, including room bookings, virtual meeting setup, catering, and attendee communications.

Support the coordination of CQV team events, workshops, all‑hands meetings, and training sessions.

Document & Data Management

Assist in preparing presentations, reports, and status updates for leadership and stakeholders.

Maintain accuracy and version control of shared project trackers, templates, and administrative logs.

Support document formatting, quality checks, and readiness for review or audit.

General Support to CQV Leadership

Act as a liaison between the CQV Director and cross‑functional teams.

Handle confidential information with discretion and professionalism.

Provide flexible administrative support to CQV Leads and Program Managers as required.

Training & Competency Coordination

Develop and maintain training schedules for new and existing CQV team members, ensuring alignment with project and GMP requirements.

Maintain up‑to‑date training matrices and competency trackers, ensuring all records are accurate and audit‑ready.

Liaise with Learning & Development, QA, and department leads to schedule mandatory GMP, safety, and technical training.

Track training completion, issue reminders for outstanding items, and escalate gaps when necessary.

Organise onboarding training sessions, site inductions, and project‑specific workshops.

Assist in preparing training materials, slide decks, sign‑in sheets, and participant documentation.

Ensure all training documentation is correctly stored, version‑controlled, and accessible in systems such as SharePoint or the LMS.

Coordinate external vendor training sessions, including logistics, bookings, and purchase requests.

Generate periodic training compliance reports for CQV leadership and audit preparation.

Serve as the point of contact for training-related queries across the CQV team.

Requirements

Proven experience in an administrative, coordination, or office support role (experience in engineering, pharma, or project‑based environments is an advantage).

Strong organisational and time‑management skills with the ability to multitask effectively.

Proficiency in MS Office Suite (Outlook, Excel, PowerPoint, Word) and collaboration tools such as Microsoft Teams and SharePoint.

Excellent written and verbal communication skills.

High attention to detail with the ability to work independently.

Ability to handle sensitive and confidential information with discretion.

Preferred Skills & Attributes

Experience supporting senior leadership or technical teams.

Familiarity with CQV, GMP, or life sciences project environments (preferred but not essential).

Strong problem‑solving skills with the ability to anticipate needs.

Positive, professional, and customer‑focused attitude.

Comfortable working in a dynamic, fast‑paced environment with shifting priorities.

Package

Long term contract role - min 12 months

€30p/h-€35p/h negotiable based on experience - 8 hours per day 5 days per week 

Contact

Sheila McNeice is the consultant managing this position.

If you are an Administrator and interested in roles based in Limerick you can contact Sheila by e-mail at sheila@jobcontax.com or phone +353-1-7978720 for a confidential chat.

JobContax do not send CVs to clients without candidate permission.

With over 50 years of technical recruitment experience, JobContax is the leading recruiter of Construction Administrator in Ireland

Due to the large volume of applications, JobContax may not be able to respond directly to every individual

EU passport or Stamp 4 visa required

TAGADMIN